Your account settings are yours alone. Open them from your photo or initials at the top right, then Account Settings. Each topic is a tab.
| Tab | What's there |
|---|---|
| Profile | Your details and email signature (below). |
| Security | Change your password and set up two-factor sign-in. |
| Connect your own Gmail or work email so messages send from you and replies land in the right timeline. | |
| Calendar | Keep your own Google calendar in step with VenueDB. See Calendar, holds and conflicts. |
| Notifications | Choose which events notify you. |
| Appearance | Theme, light or dark, density, text size and what shows on your dashboard. |
| What's New | Everything that has changed in VenueDB. |
| Data & Privacy | Download your data or request deletion. |
Profile
| Field | Notes |
|---|---|
| Photo | Shown beside your name across VenueDB. |
| Username | Your sign-in email. It can't be changed here. |
| First / last name | Used on emails and documents you send. |
| Initials | A short form of your name, shown on your profile picture when you have no photo. |
| Default email address | The same as your sign-in email. |
| Automatically BCC | See below. |
| Office phone, Mobile phone, Fax | Available for your signature and contact details. |
| Title, Department | For example Operations Manager, Management. |
| Time zone | Your own time zone. Leave it blank to use the venue's. |
| Include signature in new emails | Adds your signature to emails you start. |
Press Save at the bottom of the page. Cancel puts back what was saved.
Automatically BCC
Tick Automatically BCC and you'll be copied (by BCC) on every email anyone on your team sends from VenueDB to a client or vendor — new messages, replies, and automatic ones like portal invitations. It's meant for an owner or manager who wants a record of what's going out.
- It's per person: each team member chooses for themselves, and several people can have it on at once.
- It covers your whole company, not just one venue.
- You're never added twice if you're already on the message.
- Clients and vendors can't see BCC'd addresses.
Email signature
The signature box works like Gmail's. Two tabs:
- HTML — the formatted signature people see. Type in it, or paste a signature you already have (from Gmail, Outlook or a signature generator) and it keeps its layout, tables, logos, colors and links.
- Text — the plain-text version for mail programs that can't show formatting. Leave it empty and VenueDB makes one from your HTML.
Formatting tools
The toolbar offers bold, italic, underline, strikethrough, insert image, link, left / center / right alignment, a horizontal line, text color, highlight, font size and clear formatting. The </> button switches to the raw HTML if you want to edit it directly.
Images and GIFs
Choose Insert image to paste an image's web address, or Upload a file (PNG, JPG, WebP or GIF, up to 3 MB). Animated GIFs work. Uploaded images are stored so recipients can see them.
Click an image to select it. Drag a corner to resize it, or use the bar underneath: Small, Best fit, Original size, Edit alt text or Remove.
Links
New links appear in your signature's text color with no underline, so they look tidy. A link that already has its own color or underline when you paste it keeps it.
Fill in from my details
Fill in from my details builds a simple starter signature from your name, title, company, phones and email. It only fills the box; it isn't saved until you press Save.
When it's used
Your signature is added to new emails you send from VenueDB (and to automatic ones, like a portal invitation sent for you). It is not added to replies. Turn it off any time with Include signature in new emails.